This guide provides a step-by-step approach to inputting this data into our self-service payroll system, ensuring clarity and compliance for your workforce management.

Section 1: Setting Up Contact Information

For Employees and Contractors:

1. Accessing the Setup Screen: Navigate to 'Employee/Contractor Setup>Contact' screen. If you're elsewhere, click the Employee icon on the right-hand side to reach this screen.

2. Adding New Information:

   • Ensure that you have selected "Employee" or "Contractor" from the field to the left of the employee/contractor name drop-down list.
   • For a new employee, click 'Add Employee' at the bottom action bar.
     
   • To edit existing information, select the individual from the 'Employee/Contractor' drop-down list.

3. Entering Data: Fill in the fields as follows:

   • Social Security Number (SSN): Enter the employee's SSN. For contractors, choose between SSN or EIN and input accordingly.
   • Personal Information: Enter full name, address, gender, date of birth, and race/ethnicity (for workers' compensation purposes).
   • Contact Details: Add phone numbers and email addresses.
   • Portal Access (Optional): For enabling employee/contractor portal access, select 'Allow Access' and assign a login name.

4. Saving and Managing Portal Access:

   • Click 'Save' to store the information.
   • Utilize 'Reset Password' for existing employees or contractors to generate a new portal password.

5. Additional Employee Details: For employees, indicate their location, department, and group if available.

Note: Ensure compliance with the Social Security Number Verification Service for accuracy in employee details. Regularly check the Dashboard for any flagged issues.

Section 2: Setting Up Employment Information

For Employees:

1. Accessing Employment Setup: Go to 'Employee/Contractor Setup>Employment'. Use the Employee icon to navigate if necessary.

2. Filling Employment Fields:

   • Employment Type: Choose between Full-Time or Part-Time.
   • Specific Indicators: Indicate if the employee is a corporate officer, seasonal, statutory employee, etc.
   • Compliance Dates: Enter critical dates like Hire Date, Last Review Date, and Termination Date.
   • Job Information: Add job title and classification.
   • Status: Mark the employee as Active or Inactive.

3. Saving the Information: Click 'Save' after entering all details.

For Contractors:

1. Contractor Specific Fields:

   • Indicate the work state and whether the contractor is subject to federal withholding, state withholding, and workers' compensation.
   • Input contract date, W-9 date, and job title.
   • Specify if the contractor should not generate Form 1099.

2. Status and Notes: Mark as Active or Inactive and add any additional notes.

3. Saving Contractor Information: Click 'Save' to finalize the entries.

Troubleshooting and Tips:

• Navigation Issues: If you have trouble finding the right screen, always start from the main menu and use the vertical navigation bar.
• Data Accuracy: Double-check entries for accuracy, especially SSN/EIN, to avoid compliance issues.
• Updating Information: Regularly review and update contact and employment information as needed.