How do I Edit an Employee's TimeCard & Employee Edit Requests?

How do I Edit an Employee's TimeCard?

There are two ways to edit an employee's timecard in the system: 

1. Approve an edit request the employee made
2. Edit the timecard directly 

When an employee misses a punch or needs to add hours in their timecard, they should submit a timecard edit request in the system. Those edits do not officially change on the timecard until the manager approves them. 

As a manager, you will receive an email, like the one below, each time an employee requests an edit to their timecard.

Use the "Click here" link in the email, or simply access the employee's edit request from the Timekeeping menu. 

Then scroll down to PayRecord and click the "View Timecard" button for the employee's request you are reviewing. 

Use the blue arrows on either side of the Pay Period window to move back and forward to show the correct period needed for the request.

If the employee has submitted a request you will see a triangle button in blue on the side of the employee's timecard. Click on the triangle to review and approve the employee's request.

If the employee did not submit a request you can still edit the timecard by clicking the pencil button to edit time entries or click the + button to add a time entry. these buttons allow you to edit the timecard as needed without a request. 

In the editing window, you will have the option to "Decline Entry" or "Delete Request" if the information is not correct. When you are ready to approve the request click "Edit & Approve Request" or "Add & Approve" depending on which editing tool you selected.

Now that you have edited and approved the timecard entry, the triangle will show in green on the employee's timecard. 

Edit Complete!

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