How do I Edit an Employee's Time Card & Employee Edit Requests?

How do I Edit an Employee's Time Card?

There are two ways to edit an employee's timecard in the system: 

1. Approve an edit request the employee made (via the link in the email notification)

2. Edit the timecard directly 

When an employee misses a punch or needs to add hours in their timecard, they should submit a timecard edit request in the system. Those edits do not officially change on the timecard until the manager approves them. 

As a manager, you will receive an email, like the one below, each time an employee requests an edit to their timecard.

                              

Use the "Click to take action" link in the email, or simply access the employee's edit request from the Timekeeping menu. 

To access the menu login in and find 'TIMEKEEPING' in the left margin menu.

            On this page, select the appropriate 'Frequency', 'Date range', and 'Time Card Status' for the employee's timecard you want edit. (NOTE: You can also             filter by employee name)       

            Then select 'VIEW' in the row with the employee who has a pending request. 

            NOTE: In this detailed view, you can see if the time card was an 'Edit Request' or just pending.

            Click 'VIEW' again under the Action column, next to the Status:  "Edit Request" for that employee.

                        

                        

Next, you can review the time card and scroll to the bottom to see at any Notes entered.

                        

                  

                  To edit the time entry select the edit icon in the top right of that window:  (NOTE: you can also delete by clicking the trash icon).

                  Once you select edit, you will then have the option to make edits to the time punch, and then approve that edit (or 'reject' the time entry).

   

                  

            Selecting 'Edit & Approve' will shift the status to 'Approved' and the dot will show in green

 Careful: Selecting 'Reject' will change the status from pending to 'Rejected' and you won't be able to edit that entry.

            If the employee did not submit a request you can still edit the timecard by clicking the pencil button to edit time entries or click the 'ADD'             button to add a time entry. these buttons allow you to edit the timecard as needed without a request. 

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