HR information and onboarding
Employee Onboarding Process - Employee View
Welcome to the guide on what a new employee experiences during the onboarding process in the guHRoo application. This article will walk you through the key steps an employee goes through after accepting their offer letter, ensuring a smooth ...
How to Resolve the "Time Record Overlapped" Error Message on a Timecard
If you are attempting to add or change a time record and receiving the “time record overlapped” error message, read this short article to understand why you’re getting this message and how to resolve it. Why does this happen? The system does not ...
Creating and Managing Tasks
Creating a task From your Dashboard, click the “Add new task” inside the Task card to open the task form. In the task form, fill out the details for your task. The only two fields that are required here are the name and the due date. Assigning tasks ...
Adding and Updating Users through File Import
Guhroo allows client-admin users to add or update their users by importing them with a spreadsheet. For existing users, this is an easy way to update multiple fields and/or multiple users very quickly. If you’re adding new users, you also have the ...
How to Delete a User
Note: Once a user is deleted, this is permanent and cannot be undone, and any data associated with them will no longer be accessible. Proceed with caution! Deleting a user who has not yet set up their account or finished onboarding These users are ...
How to Reset an Employees Username
While logged in as a client-admin user, navigate to the employee’s profile. Under the Personal tab, click the “Manage” button on the top right of the panel. Under the menu that appears, choose “Change Username”. In the modal that appears, the ...
How to Add a Manager
Creating a manager user and assigning their team members can each be accomplished in a few easy steps. If you already have an employee user whom you would like to change into a Manager, this process is also explained below. Creating a manager ...
How to Add a New Hire
Employee onboarding is a breeze in Guhroo. Admins and Managers can invite new hires to complete their new hire documentation in the system. Simply click the "Add Employee" button in the top right. First, choose which employee type they will be. ...
How to Add a New User
Both client-admins and managers can quickly add new users who don't need to go through onboarding from the Dashboard or the My Team page. On both pages is an "Add Employee" button on the top right. Click this to open the invitation form. This is the ...
How to Complete the Employer Section of the I9
Completing the Employer Section of the I9 is simple. After an employee has completed their section, you go to "My Team" and locate that employee in the "Onboarding Team Members" section at the top of the page. Click on the "Employee I-9" link: Next, ...
Benefits of Employee Onboarding
1. Organizations with a strong onboarding process improve new hire retention by 82 percent and productivity by over 70 percent. Unemployment is low, job openings are high, and people have many choices when it comes to where they want to work—so it’s ...
How to Add an Expiration Date to a Document
Tracking the expiration date of a document is simple. You can add an expiration date to a document in multiple places. Expiration dates do not apply to documents like W4's, I9's, and Offer Letters. They apply to documents added either directly to an ...
Create Offer Letters and Handbooks for your Onboarding Experience
Adding an Offer Letter Go to Settings -> Onboarding Click on the Custom Templates tab Click on the Add Template button under Offer Letter Templates You will have to give your Offer Letter a name (example; FT Exempt Offer Letter) and a description. ...
Create a Custom Offer Letter from a Template
Once you have created an offer letter template to use when inviting new employees to onboard, you also have the ability to further customize that template for a specific person. Customizing the template happens entirely inside the invitation process. ...
Creating and Using Onboarding Task Lists
During your onboarding process, you may have some tasks you would like all new hires or other employees to complete when a new teammate is added. For example, you might want your new hire to watch a video or another teammate to set up the new hire’s ...
Adding a Custom Document
While our system has the federal W4, offer letters, and the I9 already set up for electronic signature by your new hires or current employees, there are times when you might need something custom created for your employees to complete and sign. ...
Setting up Onboarding
Adding an Offer Letter Go to Settings -> Onboarding Click on the Custom Templates tab Click on the Add Template button under Offer Letter Templates You will have to give your Offer Letter a name (example; FT Exempt Offer Letter) and a description. ...